Aman Group runs a fleet of light and heavy vehicles across multiple concerns and wants a single ERP-grade platform to manage transport operation, maintenance, logistics and development. The letter is not a single "vehicle management" system — it is effectively six inter-connected sub-systems under one ERP:
Freight/logistics operations: booking → loading manifest → dispatch → gate pass → unloading → receive → delivery → return trip → billing & account.
Spare-parts inventory, fuel tracking, log & repair history, maintenance scheduling, warranty/insurance, rental-vehicle trips.
Live GPS/vehicle tracking with recurring notifications.
Appointments, job cards, mechanic tracking via app, parts inventory, invoicing.
SKU/QR cataloging, auto stock deduction on use, reorder alerts, procurement.
New-vehicle inspection: paperwork/VIN, exterior, engine & fluids, interior/electronics, test drive.
Vehicle type & details · registration details · staff & driver profile · setup routes · route-based transport fare · scheduling routes with driver/staff · maintenance · workshop · store · unwanted goods · fuel consumption analysis · daily roster/operation vehicles · distribution · requisition · job-card · notification. Plus: store inventory / procurement / BRTA, repair & workshop maintenance, reports.
VTS system · maintenance job card · booking · loading manifest · dispatch · unloading · receive · gate pass · delivery · return trip details · account · leader (loading crew) · fuel consumption · billing · vendor info · employee list · overtime schedule · vehicle field shift · requisition · driver's duty schedule · maintenance notification · store inventory · (other systems as needed).
Spare parts inventory · fuel tracking · log & repair history · maintenance scheduling · warranty & insurance tracking (BRTA & new vehicle) · vehicle trip details (company inside & outside) · vehicle trip notification (rental vehicle purpose).
1. Appointments (digital calendar) · 2. Job cards (work orders) · 3. Mechanic tracking (technicians track time & progress via app) · 4. Parts inventory (auto-count & buy alert) · 5. Invoices & billing (job card → invoice).
1. Cataloging (SKU / QR code) · 2. Tracking (auto-subtract on use) · 3. Reordering (low-stock alert/order). Benefits cited: less downtime, cost control, efficiency. Reference tools named: Alldevice, Makula, Infraon.
1. Paperwork: VIN check, engine number, manufacturing date, odometer < 50 km · 2. Exterior: paint & body, glass, doors & trunk, tires · 3. Engine bay & fluids: oil & coolant, leaks, battery · 4. Interior & electronics: lights, AC/heating, infotainment, windows & mirrors, keys · 5. Test drive: steering & brakes, transmission.
1. Vehicle basic info (insurance, tax, fitness, route permit, number plate — auto renewal notification) · 2. Fuel/CNG consumption · 3. Maintenance requisition · 4. Maintenance report · 5. Billing · 6. Tax/fitness/insurance/route-permit notification · 7. Accidental case report · 8. Spare parts inventory · 9. Overtime schedule notification · 10. Return trip · 11. Central workshop · 12. Demand for additional vehicles · 13. More modules as per client desire.
Covered already in our VMS scope Partial exists but needs Aman-specific extension New not in generic scope — build fresh
| Aman Requirement | Maps to Module | Status | Notes |
|---|---|---|---|
| Vehicle type, registration, info setup | Vehicle Management | Covered | Direct fit. |
| Staff & driver profile, duty schedule, roster, overtime, field shift | Driver + HR/Roster | Partial | Driver & roster covered; overtime, employee list, field-shift need HR-style extension. |
| VTS — live GPS tracking | GPS Tracking & Telematics | Covered | Core tracking pipeline fits. |
| Setup routes + route-based transport fare | Route & Tariff | New | Route master + fare/tariff per route not in generic scope. |
| Booking → loading manifest → dispatch → gate pass → unloading → receive → delivery → return trip | TMS Freight Operations | New | Biggest addition. Full freight/logistics workflow — far beyond simple trip/dispatch. |
| Loader ("Leader") management | TMS Freight Operations | New | Loading crew tracking & assignment. |
| Maintenance, job card, maintenance scheduling & notification | Maintenance | Covered | Preventive schedules + work orders fit. |
| Workshop management (appointments, job card, mechanic app, invoicing) | Workshop (WMS) | Partial | Maintenance covered; appointments calendar, mechanic time-tracking app, job-card→invoice need dedicated WMS. |
| Central workshop concept | Workshop (WMS) | New | Multi-workshop with one "central" hub & reporting. |
| Store / spare parts (SKU/QR, auto-deduct, reorder), procurement | Inventory / Store | Partial | Inventory covered; QR issue-on-scan & procurement/PO flow to be extended. |
| Fuel / CNG consumption analysis & tracking | Fuel Management | Partial | Fuel covered; add CNG as fuel type + analysis reports. |
| BRTA compliance: tax, fitness, route permit, number plate, insurance — auto renewal | Documents & Compliance | Partial | Compliance covered; needs BRTA-specific doc types & Bangladesh rules. |
| Warranty & insurance tracking (new vehicle / BRTA) | Compliance + Vehicle | Partial | Warranty field exists; tie to PDI & new-vehicle purchase. |
| PDI — pre-delivery inspection (new vehicles) | PDI | New | Entire module new — 5-section digital checklist, pass/fail, photos, sign-off. |
| Rental vehicle trip details & notification | Rental / Trip | New | Separate handling & billing for rented vehicles. |
| Vehicle trip details — company inside & outside | Trip Management | Partial | Trip covered; add internal vs external classification. |
| Requisition (vehicle / maintenance / parts) | Requisition Workflow | New | Request → approval workflow across vehicle, maintenance, store. |
| Vendor info | Vendor Management | Covered | Supplier/vendor directory fits. |
| Account, billing, invoicing | Finance / ERP | Partial | Cost/expense covered; accounting & billing ledger = ERP integration. |
| Unwanted goods | Scrap / Disposal | New | Track scrap/condemned goods & disposal. |
| Distribution | TMS Freight Operations | New | Goods distribution to concerns/branches. |
| Demand for additional vehicles (report) | Reporting | New | Capacity/demand analysis report. |
| Accidental case report | Incident Management | Covered | Incident/accident log fits. |
| All daily/weekly/monthly/yearly notifications & reports | Notification + Reporting Engine | Partial | Engine exists; must be scheduled & recurring on every module. |
| Layer | Modules |
|---|---|
| Core / Master | Vehicles, Drivers/Staff, Routes & Fare, Vendors, Employees, Company/Concern hierarchy, Roles & Access |
| TMS — Operations | Booking, Loading Manifest, Dispatch, Gate Pass, Unloading, Receive, Delivery, Return Trip, Distribution, Roster, Requisition |
| FTS — Fleet | VTS/GPS, Fuel/CNG, Maintenance Scheduling, Log & Repair History, Warranty/Insurance, Rental Trips, Tyre |
| WMS — Workshop | Appointments, Job Cards, Mechanic App, Parts Consumption, Invoicing, Central Workshop |
| Store | Spare-parts Catalog (SKU/QR), Stock In/Out, Reorder, Procurement/PO, Unwanted Goods |
| PDI | New-vehicle inspection checklist, photo evidence, sign-off |
| Compliance (BRTA) | Tax, Fitness, Route Permit, Insurance, Number Plate — auto-renewal alerts |
| Finance / ERP | Billing, Account, Invoicing, Cost/TCO |
| Cross-cutting | Notification Engine (D/W/M/Y), Reporting Engine, Audit, Dashboards |
| Apps | Driver App · Staff App · Mechanic App (new) |
| Question | Why it matters |
|---|---|
| Does "FTS" mean Fleet Tracking or Fuel Tracking system? | Defines module boundary between VTS and FTS. |
| Is GPS hardware already installed on vehicles, or app-based tracking only? | Changes tracking architecture & cost significantly. |
| How many vehicles, concerns, workshops, and users? | Drives scaling, licensing, and pricing. |
| Should the system integrate with existing ERP/accounts, or is billing/account built in-house? | Integration vs. build — major scope difference. |
| Is a separate Mechanic App required (implied by "mechanic tracking via app")? | Adds a third mobile app to scope. |
| Is freight billing to external customers needed, or internal cost allocation only? | Determines TMS billing complexity. |
| Is weighbridge / weight capture part of loading/unloading? | Affects manifest & hardware integration. |
| Language preference — English, Bengali, or both? | Localization scope for UI & reports. |
| Are the named tools (Alldevice, Makula, Infraon) references for style or must-integrate? | Reference vs. integration requirement. |
| Phase | Scope | Priority |
|---|---|---|
| P1 — Foundation & Masters | Vehicles, drivers/staff, routes & fare, vendors, roles, BRTA compliance, notification engine | Must-have |
| P2 — Maintenance, Workshop & Store | Job cards, WMS, mechanic app, spare-parts store (SKU/QR), procurement, fuel/CNG | Must-have |
| P3 — TMS Operations | Booking → manifest → dispatch → gate pass → unloading → receive → delivery → return trip, distribution, requisition | Must-have |
| P4 — VTS & Driver/Staff Apps | GPS tracking, geofence, Driver App, Staff App, roster, overtime, field shift | High |
| P5 — PDI, Rental & Finance | PDI module, rental-vehicle trips, warranty/insurance, billing/account, ERP link | High |
| P6 — Reporting & Analytics | All D/W/M/Y reports, dashboards, demand-for-additional-vehicles, central-workshop reports | High |
