Requirement & Response · Compliance Reply to Demand Letter
Aman Group — TMS / FTS (ERP)
Point-by-Point Requirement & Solution Response
Response to the Transport Department demand letter (Transport Maintenance, Operation, Logistics & Development) — every requested item with our delivery answer.
ClientAman Group — Transport Department
Date2026-07-11
RefTMS/FTS (ERP) Demand Letter
Below is a one-to-one reply following the exact structure and order of your demand letter. Each item you requested is marked ✔ Included with a short note on how it will be delivered. Every module supports Daily / Weekly / Monthly / Yearly notifications & reports as required.
A Vehicle Info Setup
| # | Your Requirement | Status | Our Solution / Answer |
|---|
| 1 | Vehicle type & details | ✔ Included | Full vehicle master — type, make, model, capacity, ownership (owned/leased/rented), light & heavy vehicles. |
| 2 | Registration details | ✔ Included | Registration no., number plate, chassis/engine no., with document upload. |
| 3 | Staff & driver profile | ✔ Included | Complete driver & staff profiles with license, documents, contact & assignment. |
| 4 | Setup routes | ✔ Included | Route master — define origin, destination, stops & distance per route. |
| 5 | Route-based transport fare | ✔ Included | Fare/tariff table per route; auto-feeds trip billing. |
| 6 | Scheduling routes with driver/staff | ✔ Included | Assign vehicle + driver + staff to a route on a schedule/roster. |
| 7 | Proper maintenance | ✔ Included | Preventive schedules (date/mileage), reminders & service history. |
| 8 | Workshop | ✔ Included | Full Workshop Management module (see Section D). |
| 9 | Store | ✔ Included | Spare-parts / store module with stock control (see Section E). |
| 10 | Unwanted goods | ✔ Included | Scrap / condemned-goods register with disposal tracking. |
| 11 | Fuel consumption analysis | ✔ Included | Fuel/CNG efficiency per vehicle & driver, trend analysis & theft flags. |
| 12 | Daily roster / operation vehicles | ✔ Included | Daily roster board of operational vehicles with duty allocation. |
| 13 | Distribution | ✔ Included | Goods distribution to concerns/branches, tracked per trip. |
| 14 | Requisition | ✔ Included | Requisition → approval workflow (vehicle / maintenance / parts). |
| 15 | Job-card | ✔ Included | Digital job cards linking work, parts & cost. |
| 16 | Notification | ✔ Included | Central notification engine — push, SMS, email, in-app (D/W/M/Y). |
| 17 | Store inventory / procurement / BRTA | ✔ Included | Inventory + procurement (PO) + BRTA compliance pack (tax, fitness, permit). |
| 18 | Repair & vehicle workshop maintenance | ✔ Included | Repair requests → work orders → service history. |
| 19 | Reports | ✔ Included | Full reporting engine — all reports in Section G, exportable. |
B TMS Modules — each with Daily / Weekly / Monthly / Yearly notifications
| # | Your Requirement | Status | Our Solution / Answer |
|---|
| 1 | VTS system | ✔ Included | Live GPS vehicle tracking, route history, geofence & overspeed alerts. |
| 2 | Maintenance job card | ✔ Included | Job card with parts, labour, cost & status tracking. |
| 3 | Booking | ✔ Included | Trip/consignment booking — origin, destination, goods, customer, schedule. |
| 4 | Loading manifest | ✔ Included | Loading manifest with item list, quantity/weight & loader assignment. |
| 5 | Dispatch | ✔ Included | Dispatch board — assign vehicle/driver, release trip, live status. |
| 6 | Unloading | ✔ Included | Unloading confirmation with quantity & condition capture. |
| 7 | Receive | ✔ Included | Goods-received entry & acknowledgement at destination. |
| 8 | Gate pass | ✔ Included | Digital gate pass (in/out) with print & approval. |
| 9 | Delivery | ✔ Included | Delivery confirmation — proof (signature/photo/OTP), notes. |
| 10 | Return trip details | ✔ Included | Return-trip log, empty/loaded, cost & reconciliation. |
| 11 | Account | ✔ Included | Account ledger for trips/costs; ERP-linkable. |
| 12 | Leader (loading crew) | ✔ Included | Loader/crew register, assignment & wage tracking. |
| 13 | Fuel consumption | ✔ Included | Fuel/CNG logs & consumption reports per vehicle. |
| 14 | Billing | ✔ Included | Trip billing from route fare + charges; invoice generation. |
| 15 | Vendor info | ✔ Included | Vendor/supplier directory with rating & transaction history. |
| 16 | Employee list | ✔ Included | Transport employee master & assignment. |
| 17 | Overtime schedule | ✔ Included | Overtime capture & schedule with notification. |
| 18 | Vehicle field shift notification | ✔ Included | Field-shift roster with automatic notifications. |
| 19 | Requisition notification | ✔ Included | Requisition status alerts at each approval step. |
| 20 | Driver's duty schedule | ✔ Included | Driver duty roster with reminders. |
| 21 | Maintenance notification | ✔ Included | Service-due & overdue alerts (date/mileage). |
| 22 | Store inventory | ✔ Included | Real-time stock levels with low-stock alerts. |
| 23 | Other systems as needed | ✔ Included | Modular architecture — new modules added on demand. |
C FTS Modules — each with Daily / Weekly / Monthly / Yearly notifications
| # | Your Requirement | Status | Our Solution / Answer |
|---|
| 1 | Spare parts inventory | ✔ Included | Parts catalog, stock in/out, valuation & movement history. |
| 2 | Fuel tracking | ✔ Included | Fuel/CNG entries, efficiency & cost tracking. |
| 3 | Log & repair history | ✔ Included | Full per-vehicle service & repair timeline. |
| 4 | Maintenance scheduling | ✔ Included | Preventive schedules by date/mileage/engine-hours. |
| 5 | Warranty & insurance tracking (BRTA & new vehicle) | ✔ Included | Warranty & insurance registry linked to PDI & new-vehicle purchase, with expiry alerts. |
| 6 | Vehicle trip details (company inside & outside) | ✔ Included | Trip records classified internal vs external, with cost. |
| 7 | Vehicle trip notification (rental vehicle) | ✔ Included | Separate rental-vehicle trip tracking, billing & notification. |
D Workshop Management (WMS)
| # | Your Requirement | Status | Our Solution / Answer |
|---|
| 1 | Appointments (digital calendar) | ✔ Included | Service booking on a digital calendar with slots. |
| 2 | Job cards (work orders) | ✔ Included | Digital job card — tasks, parts needed, cost. |
| 3 | Mechanic tracking (via app) | ✔ Included | Mechanic user access/panel (role-based login, works on any browser/device) — technicians see assigned jobs, track time & update job progress. A dedicated native mobile app is available as an optional add-on. |
| 4 | Parts inventory (auto-count & alert) | ✔ Included | Auto-deduct parts on use; buy-more alert at reorder level. |
| 5 | Invoices & billing (job card → invoice) | ✔ Included | One-click job card → invoice, send & track payment. |
| 6 | Central workshop | ✔ Included | Multi-workshop model with one central hub & consolidated reports. |
E Spare Parts / Store Management
| # | Your Requirement | Status | Our Solution / Answer |
|---|
| 1 | Cataloging (SKU / QR code) | ✔ Included | Every part gets an SKU + QR code with full details. |
| 2 | Tracking (auto-subtract on use) | ✔ Included | QR scan issues a part & auto-updates stock in real time. |
| 3 | Reordering (low-stock alert/order) | ✔ Included | Auto alert / draft purchase order at low-stock threshold. |
| 4 | Less downtime · cost control · efficiency | ✔ Included | Prevents stockouts & duplicate buying; faster part issue — delivering the cited benefits. |
Reference tools you named (Alldevice, Makula, Infraon) are used as functional benchmarks — the store module matches their QR-scan issue, part-compatibility & auto-purchase behaviour.
F PDI — Pre-Delivery Inspection (new vehicles)
| # | Your Requirement | Status | Our Solution / Answer |
|---|
| 1 | Paperwork — VIN, engine no., mfg date, odometer < 50 km | ✔ Included | Digital checklist verifying VIN, engine no., manufacturing date & odometer against invoice/registration. |
| 2 | Exterior — paint/body, glass, doors/trunk, tires | ✔ Included | Pass/fail checklist with photo evidence per item. |
| 3 | Engine bay & fluids — oil/coolant, leaks, battery | ✔ Included | Fluid-level & leak checks recorded with remarks. |
| 4 | Interior & electronics — lights, AC, infotainment, windows/mirrors, keys | ✔ Included | Electronics & lights checklist with pass/fail & notes. |
| 5 | Test drive — steering/brakes, transmission | ✔ Included | Road-test section; final sign-off & auto-link to warranty record. |
G TMS Reports — Daily / Weekly / Monthly / Yearly
| # | Your Requirement | Status | Our Solution / Answer |
|---|
| 1 | Vehicle basic info (insurance, tax, fitness, route permit, number plate) — auto renewal notification | ✔ Included | BRTA compliance report + auto-renewal alerts (60/30/15/7/1 day). |
| 2 | Vehicle fuel / CNG consumption | ✔ Included | Consumption & efficiency report per vehicle/period. |
| 3 | Vehicle maintenance requisition | ✔ Included | Requisition report with approval status. |
| 4 | Vehicle maintenance report | ✔ Included | Service history & maintenance cost report. |
| 5 | Billing | ✔ Included | Trip & workshop billing report with totals. |
| 6 | Tax / fitness / insurance / route permit notification | ✔ Included | Compliance expiry dashboard & alerts. |
| 7 | Accidental case report | ✔ Included | Incident/accident log with photos & cost. |
| 8 | Spare parts inventory | ✔ Included | Stock, movement & valuation report. |
| 9 | Overtime schedule notification | ✔ Included | Overtime report with notifications. |
| 10 | Return trip | ✔ Included | Return-trip summary & reconciliation report. |
| 11 | Central workshop | ✔ Included | Consolidated central-workshop operation & cost report. |
| 12 | Demand for additional vehicles | ✔ Included | Utilization-based demand/capacity analysis report. |
| 13 | More modules as per client desire | ✔ Included | Modular platform — additional modules added anytime on request. |
H Delivery Timeline
Total delivery: 45 working days from the date of Work Order. The phases below run in parallel within this window; the count starts once the Work Order is issued and required inputs (fleet data, credentials, access) are received.
| # | Stage | Working Days | Scope |
|---|
| 1 | Requirement finalization & design | 1–7 | Confirm modules, workflows, forms & UI design. |
| 2 | Core & masters + BRTA compliance | 6–18 | Vehicles, drivers/staff, routes & fare, vendors, roles, compliance, notification engine. |
| 3 | TMS operations + Maintenance/Workshop/Store | 15–33 | Booking→manifest→dispatch→gate pass→delivery→return; job cards, WMS, store (QR), fuel/CNG. |
| 4 | VTS, PDI, rental, billing & reports | 28–40 | GPS tracking, PDI checklist, rental trips, billing/account, all D/W/M/Y reports. |
| 5 | Testing, UAT, deployment & training | 40–45 | QA, user acceptance, go-live & handover with training. |
Summary: Every item in the Aman Group demand letter is covered in the proposed TMS/FTS (ERP) platform, delivered as a web-based system with role-based user access/panels (Admin, Operations, Workshop/Mechanic, Store, Accounts, etc.), accessible from any browser on desktop or mobile — exactly as specified in the letter. Spare-parts QR scanning is supported via the browser on a handheld/smartphone.
