We spent time on the ground at Erfan Group's factory and transport yard, sat with the people who run the fleet, and traced where value quietly escapes a large operation every single day. This is what we found — the real problems, the estimated cost, and the plan to close them.
Erfan Group moves goods across the country with a mixed fleet of heavy trucks, covered vans and light vehicles, served by an in-house garage and store. The operation works — but almost none of it is measured. Fuel is logged on paper, trips live in a dispatcher's head, and the garage runs without job cards. In a fleet this size, "unmeasured" and "leaking" are the same thing.
During the on-site visit we walked the yard, the fuel point and the garage, and talked through a normal day with the transport team. The pattern was consistent: the business has grown faster than its controls. Every leak below is something the team already suspected — none of it was a surprise to them. What was missing was a way to see it, size it, and stop it.
Fuel, driver & vehicle time, and the garage. Tap a zone to see how the leak works, the warning signs we saw on-site, and what closes it.
A directional estimate for Erfan's 150-vehicle mixed fleet, built from the zones above. Ranges, not false precision — the point is the order of magnitude, and it is large.
| Leak zone | What drives it | Est. annual exposure |
|---|---|---|
| Fuel & CNG | Siphoning, inflated slips, private runs, no efficiency baseline | ৳0.9 – 1.3 cr |
| Vehicle & driver downtime | Under-utilization, idle-on-duty, empty return legs (opportunity cost) | ৳0.6 – 0.9 cr |
| Garage, parts & repairs | Untracked job work, pilferage, repeat & emergency repairs | ৳0.4 – 0.55 cr |
| Compliance & grounding | Missed fitness/tax/permit renewals → fines & idle vehicles | ৳0.08 – 0.12 cr |
| Tyre, accident & misc | Untracked tyre life, accident cost, scrap value lost | ৳0.15 – 0.25 cr |
| Estimated total annual leakage exposure | ~৳2.1 – 3.1 cr | |
Every fleet is different — so put in your own numbers. Set your fleet size and average monthly fuel per vehicle, switch on the problems you recognise, and see the estimated annual leakage and what's recoverable. Move the sliders.
A directional estimate, using the same industry-typical rates as this case study. Not a quote — a way to size the opportunity.
Estimate only — fuel leak ≈ 15% of fuel spend · garage ≈ 18% of maintenance (maintenance modeled at 35% of fuel) · downtime ≈ 11% of fuel spend. Replace with your real figures for an exact picture.
Leakage is different from cost. You can't wish away the price of diesel, but you can recover what leaks around it. The bulk of the exposure comes from missing controls — which is exactly what the system installs.
Mid-point of the exposure range — the value quietly escaping today across fuel, time, garage and compliance.
A realistic 40–55% of controllable leakage, recovered as the controls come online. Conservative by design; it compounds after year 1.
Each lever turns an invisible, trust-based process into a measured, owned one. Tap to expand.
Every fill logged per vehicle and driver, measured against GPS distance — not a paper slip. Km/litre becomes a real, tracked number, and any vehicle that drops out of band is flagged automatically.
Targets the single biggest leakLive tracking, geofencing and trips-per-vehicle metrics turn "downtime" into a managed number. Off-route and after-hours movement becomes visible; idle-on-duty stops being free.
Recovers vehicle & driver timeNo repair without a job card; no part issued without a QR scan against that job. Labour, parts and cost live on one record — so the garage stops being a black box and pilferage loses its cover.
Closes garage & parts leakageDate/mileage service schedules cut breakdown-driven emergency spend, while tax, fitness, permit and insurance carry staged renewal alerts — so no vehicle is ever grounded on an expired paper.
Kills avoidable downtime & finesDaily/weekly/monthly reports put fuel, utilization, garage cost and compliance in front of management on a schedule — each number owned by someone. Leakage stops being a suspicion and becomes a line item.
Makes the recovery stickIllustrative: recovery builds phase by phase as each control lands. The striped portion is leakage still open; the solid green is recovered. By the end of the rollout, most controllable leakage is closed.
Sequenced so the highest-value controls come online early and start paying for the whole project.
Vehicle/driver masters, fuel logging & efficiency baseline, compliance alerts, notification engine.
Job cards, QR spare-parts store, preventive schedules — close the maintenance & parts leak.
GPS/VTS, geofence, trips-per-vehicle, roster & driver duty — recover downtime.
Management reports, KPIs, and tuning — lock in the recovery and make it permanent.
The whole point is a single, honest picture of the fleet — refreshed automatically, owned by name.
The same five steps work on any fleet — FMCG distribution, manufacturing, logistics or construction. It's how I turn a vague "we think we're losing money" into a sized, defensible plan.
Walk the yard, fuel point and garage; watch a real day of operations.
Trace where value leaves without a record — fuel, time, parts, compliance.
Estimate exposure as a range from fleet size & observed patterns.
Map each leak to a VMS module that captures, ties, reconciles & alerts.
Roll out biggest-leak-first so the project pays for itself early.
Fuel, time and the garage drain FMCG distributors, manufacturers, logistics operators and construction fleets alike. The Erfan engagement is the template: go on-site, size the leakage honestly, and install the controls that recover it — on a proven VMS core, so the risky groundwork is already done.
It almost certainly is — the only question is how much. The first step is letting me come and measure it.
Assess my fleet →